Fairview Fire Media

Legal

Privacy Policy

Last updated: January 2026

1. Who we are

Fairview Fire Media is a digital events agency operated by TIP TOE CLUB LTD, registered in Scotland, United Kingdom, with its registered address at 70 Victoria Road, Aberdeen, Scotland AB11 9DS. For the purposes of applicable data protection legislation, including the UK GDPR, TIP TOE CLUB LTD is the data controller of personal information collected through this website.

2. Information we collect

We collect the following categories of information:

  • Inquiry information — name, work email, company, phone number, event type, expected attendee count and any details you provide in our digital event inquiry form.
  • Communication records — correspondence exchanged by phone, email or during planning meetings.
  • Technical data — standard website analytics such as pages visited, browser type and referral source, collected in aggregate.

3. How we use your information

  • To respond to event inquiries and prepare proposals and quotations.
  • To plan, produce and deliver booked virtual events.
  • To communicate with you about your event, including technical rehearsals and run-of-show details.
  • To improve our website, formats and production services.
  • To comply with legal and accounting obligations.

We do not sell your personal data, and we do not use it for automated decision-making or profiling.

4. Event participants

During live events, participant names, video and audio may be visible to other attendees and may be recorded for highlight reels where your organisation has agreed this in advance. Participation in on-camera segments is always voluntary, and chat activity is moderated in real time. Recording and reuse of event footage is governed by the agreement between Fairview Fire Media and the booking organisation.

5. Legal bases and retention

We process personal data on the bases of legitimate interest (responding to inquiries and running our business), contractual necessity (delivering booked events), consent (where you have opted in to communications) and legal obligation. Inquiry data is retained for up to 24 months; contracted event and accounting records are retained as required by UK law.

6. Sharing your information

We share data only with trusted service providers necessary to deliver our services — for example streaming platforms, event software vendors and professional advisers — each bound by appropriate data protection terms. We may also disclose information where required by law.

7. Security

We apply appropriate technical and organisational measures to protect personal data, including encrypted transmission, access controls and password-protected event streams. No method of transmission over the internet is completely secure, but we work hard to protect your information.

8. Your rights

Under the UK GDPR you have the right to access, correct, erase or restrict processing of your personal data, to object to certain processing, to data portability, and to withdraw consent at any time. You may also lodge a complaint with the Information Commissioner's Office (ICO). To exercise any right, contact us using the details below.

9. Contact

For any privacy question, contact Fairview Fire Media, operated by TIP TOE CLUB LTD: